Last updated: April 13, 2026

Clinical Management Consultants, Inc. (“CMC,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy, which is incorporated into our Terms of Use, explains how we collect, use, share, and protect personal information when you visit our websites at www.clinicalmanagementconsultants.com or www.cmcwest.com, contact us, or otherwise use our recruitment services (collectively, the “Services”).

This Policy applies to personal information collected from individuals in the United States, including job candidates, healthcare organizations, and other visitors.

By using our Services, you acknowledge that you have read and understood this Privacy Policy.

1. Scope of this Privacy Policy

This Privacy Policy applies to personal information we collect through CMC websites, web pages, online services, and forms that link to or reference this Privacy Policy. It also applies when you submit a resume or CV, apply for a job, create a candidate profile, or otherwise participate in our recruiting or staffing processes. Additionally, it covers instances when you contact us by email, phone, social media, or other communication channels in connection with our Services, as well as information we collect from clients, prospective clients, vendors, and other business contacts in the course of our business relationships.

This Privacy Policy does not change any rights or obligations you may have under an employment contract or other agreement with a CMC client. It does not apply to personal information collected by third-party websites or services that do not link to this Privacy Policy.

2. Information We Collect

We collect information that identifies, relates to, describes, or could be reasonably linked to an individual (“personal information”). The categories of personal information we may collect include the following:

• Identity and Contact Information: Name, email address, phone number, mailing address, account login credentials, and other contact details.
• Job and Recruiting Information: Resume and employment history, education, professional licenses or certifications, skills, references, work authorization status, location preferences, availability, salary expectations, job interests, links to professional profiles, and any information you choose to provide when applying for a job or using the Services.
• Client and Business Contact Information: Company name, job title, professional contact details, information about open roles, staffing needs, and other information provided by or about our business clients in the course of our Services.
• Transaction and Payment Information: Billing contact information, invoicing and payment details, records of transactions and services purchased, and related financial records.
• Technical and Usage Information: IP address, browser type, operating system, device identifiers, website activity such as pages viewed, links clicked, session duration, referring and exit URLs, and other information automatically collected through cookies or similar technologies.
• Marketing and Communications Information: Email subscription status and preferences, communications with our team, responses to surveys or campaigns, and engagement with marketing materials.
• Sensitive or Demographic Information: Limited demographic information such as gender, ethnicity, or veteran status if voluntarily provided.
• Aggregate Data: Deidentified or aggregated personal information used for lawful business purposes.

3. How We Collect Information

We collect personal information in the following ways:

Directly from you

• Submit a resume or CV, apply for a position, or create a candidate profile.
• Request recruitment or staffing services or enter into an agreement as a client.
• Register for an account, event, or webinar, or sign up to receive communications.
• Complete forms, surveys, or assessments.
• Contact us by email, phone, social media, or through our “Contact Us” page.

Automatically through our websites and Services

When you access or use our websites or online Services, we and our third-party partners automatically collect certain technical and usage information through cookies, pixels, web beacons, log files, scripts, and similar technologies.

From third party sources

• Public or subscription-based job boards and professional networking sites.
• Our business clients, partners, and vendors who help us deliver our Services.
• Publicly available sources such as professional directories or business websites.

4. How We Use Personal Information

• To provide and manage recruitment, staffing, and consulting services.
• To operate, maintain, and improve our websites, Services, and internal business operations.
• To manage account registration, authentication, and user preferences.
• To facilitate billing, payments, and accounting.
• To send administrative information and service updates.
• To send marketing communications in accordance with your preferences and applicable law.
• To personalize your experience with our Services.
• To conduct analytics, research, and reporting.
• To detect, investigate, and help prevent fraud, security incidents, and unlawful activity.
• To comply with legal obligations and protect our rights and safety.

Automated Processing and AI-Supported Matching. CMC may use automated tools, including artificial intelligence or machine learning technologies, to help analyze resumes, job descriptions, and other information in order to identify potential matches between candidates and roles. These tools assist our recruiters and clients by organizing and prioritizing information. However, they do not make final hiring decisions on their own, and human review is part of our decision-making process.

5. How We Share Personal Information

• With potential employers or clients: We share candidate information when a candidate may be a good fit for a role or engagement.
• Service providers, contractors, and vendors: For hosting, CRM, analytics, billing, IT support, and security.
• Analytics and advertising partners: Such as Google and similar partners.
• Affiliates and business transfers: In connection with mergers, acquisitions, financing, reorganizations, or asset sales.
• For legal obligations and safety: To comply with law, respond to authorities, and protect rights and safety.
• With your direction or consent: When you ask us to do so or otherwise consent.

6. Cookies and Similar Technologies

Like many companies, we use cookies, pixels, web beacons, log files, and similar technologies to automatically collect certain information when you use our Service or interact with our online content.

• Essential cookies
• Preference cookies
• Analytics cookies
• Marketing cookies

7. Data Security

CMC implements commercially reasonable administrative, technical, and physical measures designed to protect personal information against loss, misuse, and unauthorized access, disclosure, alteration, or destruction.

8. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer or shorter retention period is required or permitted by law.

9. International Users

CMC primarily targets and serves individuals and organizations in the United States. If you access our websites or provide personal information from outside the United States, you understand that your information may be transferred to, stored, and processed in the United States.

10. Sale and Sharing of Personal Information

We only sell or share personal information as described in this Privacy Policy. Certain advertising or analytics activities may qualify as a “sale” or “sharing” under applicable privacy laws.

11. Your Privacy Rights and Choices

• Request access to the personal information we hold about you.
• Request correction of inaccurate or incomplete personal information.
• Request deletion of your personal information, subject to exceptions.
• Request information about our sale or sharing of personal information and opt out.
• Limit the use of automated decision-making and sensitive information where applicable.
• Receive information in a portable format where required by law.
• Not be discriminated against for exercising your privacy rights.

12. California “Shine the Light”

If you are a California resident, you may request information about certain types of personal information that we share with third parties for their own direct marketing purposes, if any.

13. Children’s Privacy

Our websites and Services are not directed to children under the age of 16, and we do not knowingly collect personal information from children under 16.

14. Third-Party Websites and Services

Our websites may contain links to third-party websites, applications, or services that are not owned or controlled by CMC.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors.

16. Marketing Communications and Opt-Out

You can manage your marketing communication preferences by following the unsubscribe or opt-out instructions included in our emails, or by contacting us using the details below.

17. Contact Us

Clinical Management Consultants
Attn: Privacy Administrator
1 Sutter Street, 4th Floor
San Francisco, CA 94104
Phone: (415) 773-1100